Asia – Vietnam Visa – Business

1. What are the current visa requirements for business travel to Vietnam?


The current visa requirements for business travel to Vietnam are as follows:

1. Visa-exempt countries: Citizens of certain countries, including ASEAN member countries, may enter Vietnam for a specified period of time without a visa. The length of stay varies by country and can range from 14 to 90 days.

2. E-visa: Citizens of 80 countries can apply for an e-visa online before their trip. The e-visa allows for a single entry and stays up to 30 days.

3. Visa on arrival: This option is available for citizens of all other countries who do not fall into either of the above categories. A visa on arrival must be arranged in advance through a sponsor or travel agency in Vietnam, and the applicant must have a pre-approval letter issued by the Vietnamese Immigration Department.

4. Business visa: For longer-term business trips, a business visa is required. This can be obtained at a Vietnamese embassy or consulate and allows for multiple entries and stays up to one year.

2. What documents are needed to apply for a business visa?

The documents required to apply for a business visa may vary depending on the specific embassy or consulate, but generally include:

1. A completed application form with two passport-sized photos

2. A valid passport with at least six months validity remaining

3. An invitation letter from a company or organization in Vietnam

4. Proof of purpose of trip (e.g., business meetings, conferences)

5. Proof of sufficient funds to cover expenses during the stay

6. Proof of onward travel (return ticket, itinerary)

7. Visa fee payment (cash, money order or bank transfer)

8. Additional documents may be required based on the individual’s country of residence and intended length of stay.

3. Can I enter Vietnam without a visa if I am flying through one of its international airports?

No, all travelers entering Vietnam must have a valid visa or pre-approved visa on arrival. Visa-exempt countries are an exception, but this only applies for stays up to a certain period of time. It is important to check the specific requirements for your nationality before traveling to Vietnam.

4. Are there any restrictions on the activities I can engage in while on a business visa?

Yes, there are some restrictions on the activities that can be undertaken while on a business visa. This includes prohibited employment and any other business activities that are not specifically stated in the purpose of travel mentioned on your visa application and entry letter.

5. Can I apply for an e-visa if I am planning to stay in Vietnam for longer than 30 days?

No, an e-visa is only valid for stays of up to 30 days. If you plan to stay longer than 30 days, you will need to obtain a business visa or other appropriate type of visa.

6. Is it possible to extend my business visa while in Vietnam?

Yes, it is possible to extend your business visa while in Vietnam through authorized agencies such as travel agencies, immigration offices, or government websites. The extension process will require additional documentation and payment of fees.

7. Can I convert my business visa into a work permit?

No, a business visa cannot be converted into a work permit. A separate work permit must be obtained through the Vietnamese Department of Labor, Invalids and Social Affairs by your employer in Vietnam.

2. How long does it typically take to obtain a business visa for Vietnam?

The processing time for a Vietnam business visa depends on the method of application, but it typically takes around 5-7 working days. If applying through the embassy or consulate, it can take longer as you will need to send in your documents and wait for them to be processed. If applying online through an e-visa or visa on arrival service, you can receive your visa approval letter within 2-3 working days. However, it is always recommended to apply for your visa well in advance of your trip to avoid any potential delays.

3. Are there any restrictions on foreign investment in Vietnam?


Yes, there are restrictions on foreign investment in Vietnam. Foreign investors must comply with certain regulations and procedures to invest in Vietnam.

1. Investment sectors: The Government of Vietnam has opened its economy to foreign investment, but certain sectors such as telecommunications, education, banking, and media are subject to restrictions and require specific licenses.

2. Investment conditions: Foreign investors may also face certain restrictions based on their nationality. They may be required to set up joint ventures or obtain special permits for investment in Vietnam.

3. Capital requirements: In some sectors, foreign investors are subject to minimum capital requirements as prescribed by Vietnamese laws.

4. Strategic industries: Certain industries that are considered strategic to the development of Vietnam may have stricter regulations for foreign investment.

5. Land ownership: Foreign individuals or entities are not allowed to own land in Vietnam, but they can lease it for a maximum period of 50 years, with extensions possible under certain conditions.

6. Limits on ownership: In many industries, there are limits on the percentage of foreign ownership allowed. For example, foreign investors can only hold up to 30% stake in a Vietnamese commercial bank.

7. Administrative procedures: Like any other country, investing in Vietnam involves fulfilling administrative procedures such as obtaining necessary licenses and permits from relevant government authorities.

It is recommended that potential foreign investors thoroughly research the relevant legal framework and seek professional advice before making any investments in Vietnam.

4. Can I apply for a visa upon arrival in Vietnam or do I need to apply in advance?


It depends on your nationality. Citizens from certain countries are eligible for visa exemption and can enter Vietnam without a visa for a certain period of time. Other nationalities may be able to apply for a visa upon arrival at designated airports in Vietnam.

However, it is recommended to check with the nearest Vietnamese embassy or consulate for specific visa requirements and procedures before traveling to Vietnam. It is generally advisable to obtain a visa in advance to avoid any potential issues or delays at the airport.

5. Is a multiple-entry business visa available for Vietnam?


Yes, a multiple-entry business visa is available for Vietnam. This type of visa allows the holder to enter and exit Vietnam multiple times within a designated period of time, usually up to one year. This is beneficial for those who need to travel frequently to Vietnam for business purposes.

6. Are there any specific industries or sectors that require additional permits or visas for conducting business in Vietnam?


Yes, there are certain industries and sectors that require additional permits or visas for conducting business in Vietnam. These include industries such as banking, finance, insurance, legal services, education, healthcare, telecommunications, and media. In these industries, foreign investors must obtain additional permits or licenses from relevant authorities in order to establish a business presence in Vietnam. Additionally, some business activities may require a work permit or business visa for foreign employees working in Vietnam. It is important to consult with a local expert or lawyer when conducting business in Vietnam to ensure compliance with all necessary permits and visas.

7. What is the process for obtaining a work permit in Vietnam?


The process for obtaining a work permit in Vietnam includes the following steps:

1. Determining the eligibility: The first step is to determine if you are eligible for a work permit in Vietnam. Generally, foreigners who wish to work in Vietnam must have a valid job offer from a company or organization in Vietnam.

2. Obtaining approval from the provincial People’s Committee: Once you have a job offer, your employer must submit an application on your behalf to the provincial People’s Committee where you will be working.

3. Submitting application for work permit: After receiving approval from the provincial People’s Committee, your employer must submit an application for a work permit to the Department of Labor, Invalids and Social Affairs (DOLISA) within 15 days.

4. Required documents: You will need to provide necessary documents such as employment contract, passport, criminal record certificate, health certificate and other relevant documents as required by the DOLISA.

5. Paying fees: Your employer must pay fees for issuing and renewing work permits as determined by Vietnamese law.

6. Issuance of work permit: Once all requirements are met and fees are paid, your work permit will be issued within five working days.

7. Renewal of work permit: Work permits are valid for up to two years and can be renewed before their expiration date.

8. Cancellation of work permit: Work permits can be cancelled if you violate any labor laws or regulations or if you no longer meet the conditions under which it was issued.

Note: The process may vary depending on your nationality and specific circumstances. It is recommended to consult with an immigration lawyer or check with appropriate authorities for specific guidance on obtaining a work permit in Vietnam.

8. Are there any particular cultural norms or etiquette that should be observed when doing business in Vietnam?


Yes, there are several cultural norms and etiquette that should be observed when doing business in Vietnam, including:

1. Greetings: In Vietnam, it is customary to greet people with a bow or nod. Handshakes may also be used, but they should be light and brief.

2. Titles and Names: It is important to address people by their proper title and surname, using the appropriate honorifics such as “Mr.” for men and “Madame” or “Ms.” for women. Using a person’s first name or nickname without their permission may be considered disrespectful.

3. Business Attire: Dressing conservatively is essential in Vietnamese business culture. Men are expected to wear suits and ties, while women should dress modestly in dresses or skirts of an appropriate length.

4. Punctuality: Being on time is highly valued in Vietnamese culture, so punctuality is important in meetings and appointments. However, it is not uncommon for the Vietnamese to arrive slightly late for social events.

5. Communication Style: While direct communication is generally appreciated in Western cultures, in Vietnam it is considered impolite to be too direct. Instead, communicating indirectly using non-verbal cues such as facial expressions and body language may be more effective.

6. Respect for Authority: The concept of hierarchy is deeply ingrained in Vietnamese society, so showing respect to those in positions of authority is crucial when doing business in Vietnam.

7. Gift-Giving: In Vietnamese culture, gift-giving is a way to show respect and build relationships with business partners and clients. Gifts should be chosen thoughtfully and presented with both hands as a sign of respect.

8. Dining Etiquette: When dining with Vietnamese counterparts, it is important to wait until the host starts eating before beginning your own meal. It is also polite to sample all dishes that are served.

9 . Face-saving: Avoid causing someone else embarrassment or losing face in front of others as this can negatively impact business relationships. Instead, address any issues privately and tactfully.

10. Business Cards: Exchanging business cards is an important ritual in Vietnamese business culture. It is considered polite to receive a card with both hands and take the time to read it before putting it away respectfully.

9. Can I use my home country’s currency for business transactions in Vietnam?


No, the official currency for business transactions in Vietnam is the Vietnamese Dong (VND). Foreign currencies can be exchanged for VND at authorized banks and foreign exchange centers. It is important to note that it is illegal to engage in currency exchange with unauthorized individuals or businesses in Vietnam. If you are conducting business in Vietnam, it is recommended to have VND on hand for payments and transactions.

10. Are there any specific regulations regarding intellectual property protection in Vietnam?

Yes, intellectual property protection is governed by the Law on Intellectual Property of 2005, which has been amended and supplemented in 2009 and 2019. This law outlines the types of intellectual property rights, including patents, trademarks, copyrights, industrial designs, geographical indications, trade secrets, and integrated circuit layout designs.

In addition to this law, Vietnam is also a signatory to several international agreements that protect intellectual property rights such as the Paris Convention for the Protection of Industrial Property, the Madrid Agreement Concerning the International Registration of Marks, and the Berne Convention for the Protection of Literary and Artistic Works.

To obtain protection for their intellectual property in Vietnam, individuals or businesses can register their rights with the National Office of Intellectual Property (NOIP) or through an international registration system such as WIPO. It is also important to note that while Vietnam has made significant progress in enforcing intellectual property rights in recent years, piracy and counterfeiting remain prevalent issues in the country.

11. What is the corporate tax rate in Vietnam?


The corporate tax rate in Vietnam is 20%, with certain exemptions and reductions for certain industries and investments. It may also vary depending on the size and location of the company.

12. Is it necessary to have a local partner when conducting business in Vietnam?

No, it is not necessary to have a local partner when conducting business in Vietnam. However, having a trusted and knowledgeable local partner can be beneficial for navigating the cultural and regulatory landscape of the country. Some industries, such as banking and finance, require a local partner to hold a specific percentage of ownership in the company. It is always recommended to consult with a lawyer or professional advisor before making any decisions about local partnerships in Vietnam.

13. Do I need to be fluent in Vietnamese language to conduct business negotiations and meetings?


It is always beneficial to be fluent in the language of the country you are conducting business in. However, if you are not fluent in Vietnamese, it is recommended that you hire an interpreter or have a knowledgeable colleague to assist with communication during negotiations and meetings. This will help ensure clear understanding and avoid misunderstandings that can occur through language barriers. It is also important to conduct thorough research and understand cultural norms and customs before conducting business in Vietnam.

14. Are there any special requirements for bringing electronic devices or documents into the country for business purposes?


Yes, there are certain regulations and restrictions for bringing electronic devices or documents into the country for business purposes.

1. Customs declaration: If you are carrying any electronic devices or documents that exceed the allowed duty-free limit, you will need to declare them at customs upon arrival. This includes items such as laptops, tablets, smartphones, and other high-value electronics.

2. Valid documents: Make sure to bring all necessary documentation related to your business trip, such as contracts, letters of invitation from local businesses, and valid identification documents. These may be needed when going through customs.

3. Export/import restrictions: Certain countries have specific restrictions on importing/exporting certain types of electronic devices or documents. It is important to check with the relevant government agencies beforehand to avoid any potential issues.

4. Intellectual property: If you are bringing electronic devices that contain intellectual property (such as trade secrets or sensitive data), make sure to take appropriate measures to protect them from being copied or stolen while in transit.

5. Power adapters/converters: Depending on where you are traveling from and your destination country’s power supply standards, you may need to bring power adapters or converters for your electronic devices.

6. Security checks: Electronic devices may be subject to security checks at immigration checkpoints upon arrival in the country. Make sure they are easily accessible for inspection if needed.

7. Encryption rules: Some countries have strict regulations on encrypted information entering their borders. If your electronic device contains encrypted data, make sure it complies with the destination country’s encryption laws.

It is always recommended to check with the relevant government authorities and/or your company’s legal department before bringing any electronic devices or documents into a foreign country for business purposes.

15. How developed is the infrastructure for internet and telecommunications connectivity in Vietnam?


The infrastructure for internet and telecommunications connectivity in Vietnam has improved significantly in recent years. The country has made significant investments in building and upgrading its digital infrastructure, including broadband networks, fiber optic cables, and data centers.

In terms of internet connectivity, Vietnam has a relatively high coverage rate with more than 62 million people using the internet as of 2021, accounting for over 60% of the country’s population. Mobile broadband and high-speed fixed-line connections are widely available in urban areas, while rural areas are also seeing an increase in connectivity.

Vietnam also ranks among the top countries in Southeast Asia for mobile phone adoption with nearly 74% penetration rate as of 2020. This is due to the strong presence of major telecommunication companies such as Viettel, Vinaphone, and Mobifone, which have invested heavily in expanding their network coverage across the country.

In terms of telecommunications infrastructure, Vietnam has over 130 million mobile subscriptions and over 59 million fixed-line subscribers. There is a wide range of telecommunication services available including voice calls, text messaging, internet access, mobile banking, and online shopping.

Overall, while there is still room for improvement in some areas such as rural internet access and network speeds, Vietnam’s telecommunications infrastructure is well-developed compared to many other developing countries. The government continues to invest in further improving the country’s digital infrastructure to support its growing economy and tech-savvy population.

16. Is it common to exchange gifts as part of business customs in Vietnam?


Exchanging gifts is not very common in business customs in Vietnam. However, it is becoming more popular in certain industries and may vary depending on the company and individuals involved. In general, extravagant or expensive gifts are not encouraged and may be seen as a form of bribery. If gifts are given, they are usually small tokens of appreciation such as souvenirs or traditional items from your home country. It is also important to note that gift-giving should not be expected or demanded by either party.

17. What are some key cultural aspects to keep in mind during communication with Vietnamese counterparts?


1. Hierarchical Structure: Vietnamese society is highly hierarchical, with a respect for authority and age. It is important to show deference and follow proper etiquette when communicating with older or higher-ranking individuals.

2. Indirect Communication: Vietnamese people tend to be indirect in their communication, often avoiding direct confrontation or giving negative feedback. They often use subtle gestures or nonverbal cues to convey their message.

3. Saving Face: The concept of saving face is deeply ingrained in Vietnamese culture, and it is important to avoid causing embarrassment or losing face for oneself or others during communication.

4. Politeness: Vietnamese people value politeness and formality in communication, so it is important to use appropriate titles and honorifics when addressing someone.

5. Nonverbal Communication: Nonverbal cues such as facial expressions, tone of voice, and body language play a significant role in Vietnamese communication. Pay attention to these cues to better understand the intended message.

6. Personal Relationships: Building personal relationships is crucial in Vietnamese culture, so taking the time to get to know your counterparts on a personal level will greatly improve communication and business relationships.

7. Avoiding Direct Criticism: Giving direct criticism can be seen as impolite in Vietnam, so it is important to frame feedback in a constructive manner and avoid pointing out mistakes directly.

8. Respect for Elders: In Vietnamese culture, respect for elders is highly valued. It is important to show respect towards older colleagues or counterparts, even if they are not in positions of authority.

9. Collectivism: Vietnamese society places a strong emphasis on collectivism rather than individualism. This means that decisions are often made as a group rather than by an individual.

10.Saving Time: Time has a different meaning in Vietnanese culture compared to western cultures. While punctuality is appreciated, being flexible with timeframes and being patient towards delays may also be necessary during communication with Vietnamese counterparts.

11. Importance of Harmony: Maintaining harmony in all aspects of life is highly valued in Vietnamese culture. Conflict or confrontation may be seen as disruptive, so it is important to approach communication in a peaceful and harmonious manner.

12. Culture of Giving and Receiving: In Vietnamese culture, giving and receiving gifts is an important part of building relationships. This gesture should be reciprocated and should not appear too extravagant or showy.

13. Respect for Traditions: Traditional values and customs hold significant importance in Vietnamese society. It is important to respect and adhere to these traditions, especially in formal settings.

14. Saving Face vs Direct Honesty: Honesty is appreciated, but not at the expense of causing someone to lose face or feel embarrassed. In situations where honesty may lead to conflict, it is better to find a diplomatic solution that avoids confrontation.

15. Indirect Communication Styles: Vietnamese people often use indirect communication styles, particularly when discussing sensitive topics such as money or personal matters. It is important to observe their nonverbal cues and read between the lines when communicating.

16. High Context Culture: Vietnam is considered a high context culture, meaning that individuals rely on contextual clues rather than explicit words in communication. It is important to pay attention to nonverbal cues and tone of voice when trying to understand the intended meaning.

17. Collective Decision Making: In business settings, decisions are often made collectively rather than by a single individual in Vietnam. Expect group discussions and solicit input from all team members before making a decision.

18. How easy is it to find skilled local talent and professionals for businesses operating in Vietnam?


It can be relatively easy to find skilled local talent and professionals in Vietnam. With a population of over 96 million people, Vietnam has a large pool of potential employees with various skill sets.

The country also has a well-educated workforce, with a literacy rate of over 94% and a high percentage of young people entering the workforce every year. As Vietnam continues to develop its economy, there are more training programs and universities focused on providing skills needed for specific industries, making it easier to find specialized talent.

However, depending on the industry and level of expertise required, some businesses may struggle to find skilled local professionals. This is especially true for foreign companies looking for bilingual or multilingual employees who have experience working in an international setting.

In addition, competition for talented professionals can be fierce in major cities like Ho Chi Minh City and Hanoi. Salaries and benefits may need to be competitive in order to attract top talent. Networking and building relationships with local universities and professional organizations can also help businesses connect with skilled professionals in Vietnam.

19. Are there any trade restrictions or embargoes that could impact businesses operating within certain industries in Vietnam?


As a member of the World Trade Organization (WTO), Vietnam generally follows WTO rules for international trade and does not have any specific trade restrictions or embargoes on products. However, certain industries may be subject to licensing or special permits in order to operate, such as pharmaceuticals, telecommunications, and financial services. Additionally, there may be sanctions in place for countries or individuals who are seen as violating international laws or regulations. It is important for businesses to research and adhere to all applicable trade laws and regulations in Vietnam.

20.,Are there any government incentives or programs available to support foreign businesses investing in Vietnam?


Yes, there are a few government incentives and programs available to support foreign businesses investing in Vietnam. These include:

1. Investment Incentives: The Vietnamese government offers various investment incentives such as tax breaks, land use privileges, and import/export duty exemptions to attract foreign investments.

2. Free Trade Agreements: Vietnam is a signatory to several free trade agreements (FTAs) which provide favorable trade conditions for foreign businesses operating in the country.

3. Special Economic Zones (SEZs): The Vietnamese government has established special economic zones with attractive investment policies and preferential treatment for investors.

4. Public-Private Partnership (PPP) Programs: Vietnam has implemented PPP programs in various sectors such as transportation, energy, and infrastructure, providing opportunities for foreign companies to invest and collaborate with the government.

5. Financial Support: The Vietnamese government provides financial support, such as low-interest loans and loan guarantees, to foreign investors in certain industries or regions.

6. Investment Promotion Agencies: There are several investment promotion agencies in Vietnam that assist foreign businesses in setting up operations, connecting with local partners, and obtaining necessary permits and licenses.

7. Foreign Investment Protection: The Vietnamese government has signed bilateral investment treaties with many countries to protect the rights of foreign investors and their investments in Vietnam.

It is recommended that foreign companies interested in investing in Vietnam consult with these agencies or seek professional advice before making any investment decisions.