How to fill out the I-9 form for employment in Michigan?

First, you’ll need to gather the necessary documents to prove your identity and employment eligibility. Acceptable documents are listed in List A or List B and C of the I-9 form. Be sure to review the section of the form regarding reverification for certain documents.

Once you have gathered your documents, you can begin filling out the form. First, fill out the employer section on page 1 with the company’s information. On page 2, fill out your basic information including name, address, date of birth, and Social Security number.

On page 3, enter information about your documents. If you’re using a document from List A or List B and C, include the document’s type, issuing authority, number, expiration date (if any), and a description of the document.

Finally, both you and your employer must sign and date the form. This is usually done on page 3 after you have filled out the rest of the form. Be sure to keep a copy of the completed I-9 form for your records.

Where can I get an I-9 form in Michigan for employment purposes?

The I-9 form for Michigan is available online through the U.S. Citizenship and Immigration Services (USCIS) website. You can download the form here: https://www.uscis.gov/i-9.

What documents are acceptable for I-9 verification in Michigan?

In Michigan, acceptable documents for I-9 verification include:

• U.S. Passport or U.S. Passport Card
• Permanent Resident Card or Alien Registration Receipt Card (Form I-551)
• Foreign passport with an approved temporary I-551 stamp
• An unexpired Employment Authorization Document (Form I-766)
• An unexpired foreign passport with a Form I-94 or Form I-94A bearing an unexpired foreign visa
• An unexpired Employment Authorization Card (Form I-688B)
• An unexpired Employment Authorization Card (Form I-688A)
• U.S. Birth Certificate
• Certificate of Naturalization (Form N-550 or N-570)
• U.S. Driver’s License or state ID card
• Certification of Birth Abroad (Form FS-545 or Form DS-1350)

Is there a deadline for completing the I-9 form in Michigan when starting a new job?

Yes, federal law requires employers to complete Form I-9 for all new employees by the end of the first day of employment. Employers must also retain the form for a designated period, and make it available for inspection by authorized government officers.

How often do I need to update the I-9 form for employment in Michigan?

The I-9 form must be updated whenever the employee’s work authorization expires, or when the employee’s identity documents expire, whichever comes first. In Michigan, employees are generally required to present new identity and work authorization documents at least every three years.

Are there local variations in I-9 document requirements in Michigan?

Yes, there are local variations in I-9 document requirements in Michigan. Employers in Michigan must comply with both federal and state laws regarding I-9 documents and verification. The documents required for I-9 verification vary depending on the type of position and the location of the employer. For example, employers in some areas may require additional documentation, such as a Social Security card or driver’s license, while employers in other areas may not. It is important to check with local government agencies to determine which documents are required for I-9 verification in a specific location.

Can I complete the I-9 form online in Michigan for remote work?

No, the I-9 form must be completed in person. The employer and employee must be physically present, and the employer must examine the employee’s original documents to verify their identity and eligibility to work in the United States.

What is the penalty for not completing the I-9 form in Michigan?

The penalty for not completing an I-9 form in Michigan is a fine of up to $1,100 for each employee. There may also be civil and criminal penalties for knowingly making a false statement or misrepresentation on the form, or for knowingly hiring an unauthorized worker.

Is E-Verify mandatory for employers in Michigan during the I-9 process?

No, E-Verify is not mandatory for employers in Michigan during the I-9 process. However, employers may choose to use E-Verify to confirm the eligibility of newly hired employees.

How to correct errors on the I-9 form in Michigan after submission?

If you need to correct errors on an I-9 form that has already been submitted in Michigan, you should contact the employer who originally collected and stored the form. The employer is responsible for making any corrections to the I-9 form and will need to approve and sign off on the corrected form. The employer will then need to re-file the corrected form with the Michigan Department of Labor.

Are there I-9 workshops or training programs available in Michigan?

Yes, there are I-9 workshops and training programs available in Michigan. The Michigan Small Business Development Center provides I-9 training workshops and webinars. The Michigan Department of Labor and Economic Opportunity also offers I-9 trainings and online resources. Additionally, the U.S. Citizenship and Immigration Services (USCIS) offers a free I-9 webinar in Michigan and throughout the United States.

Can I use a foreign passport for I-9 verification in Michigan?

No. The U.S. Citizenship and Immigration Services (USCIS) states that employers must use documentation from the List of Acceptable Documents to verify an employee’s identity and authorization to work in the U.S. Foreign passports are not included on that list.

How does the I-9 process work for temporary employees in Michigan?

The I-9 process for temporary employees in Michigan requires employers to verify the identity and employment eligibility of all new hires, including temporary employees. To do this, the employer must complete an I-9 form for each employee. The employee must present acceptable documents that establish their identity and work authorization. The employer must examine the documents to verify their authenticity and record the document information on the I-9 form. The employer must keep the completed I-9 form on file for the duration of the employee’s employment, and it must be readily available for inspection by government agencies. The employer may not accept expired documents or documents that appear to have been altered. If an employee does not present acceptable documents, the employer must terminate their employment.

Is there a helpline for I-9-related questions in Michigan?

Yes, the Michigan Department of Labor and Economic Opportunity has a helpline dedicated to I-9 related questions. The hotline number is (313) 456-3725.

What to do if my work authorization expires in Michigan and affects the I-9 form?

If your work authorization expires in Michigan, you should begin the process of reapplying for a new authorization. If the expiration affects your I-9 form, you will need to update the form with your new work authorization information. You can do this by completing Section 3 of the I-9 form and attaching a copy of the new work authorization document. You should also submit the updated I-9 form to the Human Resources department at your workplace.

Are there I-9 compliance audits for businesses in Michigan?

Yes, I-9 compliance audits are available for businesses in Michigan. The U.S. Department of Homeland Security’s Immigration and Customs Enforcement (ICE) is responsible for conducting audits of businesses to ensure that they are in compliance with the I-9 Compliance Rule. ICE also offers complimentary I-9 audit assistance to employers in Michigan.

How does the I-9 process work for remote employees in Michigan?

The I-9 process for remote employees in Michigan is the same as for any other employee. The employer must collect and retain the employee’s I-9 form and supporting documents, which must be completed within three business days of the employee’s start date. The employer must also review the documentation to ensure that it meets the federal requirements. The employer must complete Section 2 of the I-9 form and return it to the employee within three business days. The employee is then responsible for returning the completed form and supporting documents to the employer within three business days of its receipt. The employer should maintain I-9 forms for all employees for a minimum of three years following their termination or for one year after their employment ends, whichever is later.

Can I refuse to fill out the I-9 form in Michigan for religious reasons?

No. Even if you have a religious objection to providing certain personal information, you must still complete the I-9 form to be employed in Michigan. The I-9 Form is required by the United States Citizenship and Immigration Services (USCIS) and is used to verify the identity and employment authorization of individuals hired for employment in the United States. It is important to note that the information requested on the I-9 form should not include any religious information.

What is the role of the HR department in the I-9 process in Michigan?

The HR department’s role in the I-9 process in Michigan is to ensure that all forms and documents are completed accurately and to verify the personal information provided by each new employee. This includes collecting the necessary documents, reviewing them, and entering the information into the I-9 form. The HR department must also make sure that all documents have been reviewed and signed by both the employee and employer, as well as keeping records of all I-9s submitted. Additionally, the HR department is responsible for ensuring that any changes or updates to I-9 documents are kept up-to-date.

How does the I-9 process work for seasonal workers in Michigan?

The I-9 process for seasonal workers in Michigan is the same as for any other worker in the United States. The employer must complete and sign the I-9 form and have the employee review and sign it. The employer must also examine acceptable documents to verify the employee’s identity and work authorization. Acceptable documents are listed on the I-9 form, and include a driver’s license, state-issued identification card, U.S. passport, Social Security card, or birth certificate. Once the form is completed, it should be kept on file with the employer.