How to fill out the I-9 form for employment in Kansas?

1. Employer Information: The employer must provide their name, address, and telephone number.

2. Employee Information: The employee must provide their full legal name, Social Security number, and date of birth.

3. Eligibility Documents: The employee must provide valid documentation of their identity and authorization to work in the United States. Acceptable documents are listed on Form I-9.

4. Employer Attestation: The employer must review the document(s) presented by the employee, certify that they are valid and complete the attestation section of Form I-9.

5. Employee Attestation: The employee must review the documents presented and sign the attestation section of Form I-9 certifying that the document(s) provided are valid and true.

6. Keep Form I-9 on File: The employer must retain the completed Form I-9 and store it for at least three years after hire or one year after the employee leaves, whichever is later.

Where can I get an I-9 form in Kansas for employment purposes?

The I-9 form can be found on the U.S. Citizenship and Immigration Services website. It can also be obtained from the Human Resources department of any employer in Kansas.

What documents are acceptable for I-9 verification in Kansas?

In Kansas, the documents acceptable for I-9 verification include:

• A U.S. passport or passport card;
• A Permanent Resident Card or Alien Registration Receipt Card (Form I-551);
• An unexpired foreign passport with an unexpired Temporary I-551 stamp;
• An Employment Authorization Document that contains a photograph (Form I-766);
• An unexpired foreign passport with a Form I-94 or Form I-94A bearing the same name as the passport and containing an endorsement of the alien’s nonimmigrant status, as long as the period of endorsement has not yet expired and the proposed employment is not in conflict with any restrictions or limitations identified on the form;
• A driver’s license or state ID card issued by a state where it is required that proof of legal presence has been provided before issuance;
• An ID card issued by the Federal, state, or local government;
• A Certificate of US Citizenship (Form N-560 or N-561);
• A Certificate of Naturalization (Form N-550 or N-570).

Is there a deadline for completing the I-9 form in Kansas when starting a new job?

Yes, employers must complete and submit the Form I-9 to their respective Employment Eligibility Verification System (EEVS) office within 3 business days of the employee beginning work for pay or other remuneration.

How often do I need to update the I-9 form for employment in Kansas?

The I-9 form for employment in Kansas must be updated when an employee’s work eligibility expires or when a new hire is hired.

Are there local variations in I-9 document requirements in Kansas?

Yes, there are local variations in I-9 document requirements in Kansas. For example, employers in Kansas must maintain a copy of the employee’s I-9 form as well as other documents verifying the employee’s identity and eligibility to work in the United States. Additionally, employers may be required to provide additional documentation to prove their compliance with immigration laws. Employers should contact their local Department of Labor or other governing agency to determine specific requirements related to I-9 documents in Kansas.

Can I complete the I-9 form online in Kansas for remote work?

No, the I-9 form must be completed in person. All new employees, including those who are working remotely, must present valid identification documents to the employer in order for the employer to complete Part 2 of Form I-9.

What is the penalty for not completing the I-9 form in Kansas?

In Kansas, it is illegal to knowingly hire, recruit, or refer for a fee individuals without first completing a Form I-9. Employers found to be in violation of this law are subject to civil and criminal penalties, including statutory damages ranging from $110 to $1,100 per violation.

Is E-Verify mandatory for employers in Kansas during the I-9 process?

No, E-Verify is not mandatory for employers in Kansas during the I-9 process. However, it is highly recommended that employers use E-Verify to ensure that all of their employees are legally authorized to work in the United States.

How to correct errors on the I-9 form in Kansas after submission?

It is not possible to correct errors on an I-9 form after it has been submitted in Kansas. According to the US Citizenship and Immigration Services (USCIS), employers may not make any changes to the I-9 form after it has been completed and submitted. Employers must complete and submit a new I-9 form if errors were made on the original form. The new form must be completed in full and properly dated. Both the original I-9 form and the new I-9 form must be retained in the employee’s personnel file.

Are there I-9 workshops or training programs available in Kansas?

Yes, there are I-9 workshops and training programs available in Kansas. The Kansas Small Business Development Center (KSBDC) offers I-9 compliance workshops and seminars throughout the state. Additionally, the Employment Law Alliance (ELA) provides training programs specifically tailored for employers in Kansas.

Can I use a foreign passport for I-9 verification in Kansas?

Yes, you can use a foreign passport for I-9 verification in Kansas as long as you also provide other acceptable documents from the U.S. Citizenship and Immigration Services (USCIS) list. In addition to a foreign passport, you may present an Employment Authorization Document, Permanent Resident Card or other documents listed on Form I-9.

How does the I-9 process work for temporary employees in Kansas?

The I-9 process for temporary employees in Kansas is the same as it is for all other employees in the U.S. All employers must complete and retain Form I-9, Employment Eligibility Verification, for each individual they hire for employment in the United States. This includes citizens and noncitizens. On the form, the employer must verify the identity and employment authorization of the employee by examining acceptable documents that establish identity and work authorization. The employee must choose which documents to present from the List of Acceptable Documents, which includes documents such as a U.S. passport, driver’s license, state ID card, Social Security card, or birth certificate. The employer must review the documents in the employee’s presence and record the document information on the form.

Is there a helpline for I-9-related questions in Kansas?

Yes, Kansas has a dedicated Immigration Compliance Hotline through the Kansas Secretary of State’s office. The hotline can be reached at (785) 296-4564 or via email at [email protected].

What to do if my work authorization expires in Kansas and affects the I-9 form?

First, you should speak to your employer and explain the situation. Your employer should be able to assist you with filing the necessary paperwork to update your work authorization. Depending on your situation, this may include reapplying for a work permit and/or filing for an extension of your current permit. Your employer should also help you update the I-9 form with the new expiration date, if applicable. It is important to note that if you do not update your work authorization by the expiration date, you may be subject to fines or other penalties.

Are there I-9 compliance audits for businesses in Kansas?

Yes. All businesses are subject to I-9 compliance audits by the U.S. Immigration and Customs Enforcement (ICE). ICE conducts audits nationwide, including in Kansas.

How does the I-9 process work for remote employees in Kansas?

The I-9 process for remote employees in Kansas is the same as it is for all other employees in the United States. The employer must obtain an original form I-9 from the employee, which must be completed and signed by the employee and employer. Any required documents proving identity and employment authorization must be presented to the employer for examination. The employer must verify the documents, complete Section 2 of the I-9, and retain a copy of the form with their records.

Can I refuse to fill out the I-9 form in Kansas for religious reasons?

No, you cannot refuse to fill out the I-9 form in Kansas for religious reasons. By law, all employers must complete an I-9 form for each new employee hired, regardless of their religious beliefs.

What is the role of the HR department in the I-9 process in Kansas?

The HR department in Kansas plays an important role in the I-9 process. They are responsible for helping the employer to complete the Form I-9, Employment Eligibility Verification, as well as ensuring the accuracy of the information provided on it. The HR department is also responsible for collecting appropriate documents from the employee to verify their identity and employment authorization. Additionally, they will need to maintain and store the completed Form I-9 as well as the supporting documents in accordance with the applicable federal regulations.

How does the I-9 process work for seasonal workers in Kansas?

The I-9 process for seasonal workers in Kansas is similar to that of other states. The employer must first complete Section 1 of the Employment Eligibility Verification Form (Form I-9) with the employee no later than the first day of employment. This form requires the employee to attest to their identity and eligibility to work in the United States. The employee must then present documentation to the employer that verifies their identity and eligibility to work in the US. Acceptable documents include a valid passport, driver’s license, social security card, or birth certificate. The employer must review the documents presented and complete Section 2 of Form I-9 within 3 business days of the employee’s start date. The employer must also retain a copy of this form for at least 3 years after the employee’s start date or one year after the employee’s termination date, whichever is later.

Employers must adhere to federal regulations regarding hiring seasonal workers and will be subject to penalties for failure to comply. Employers should check with their state labor department for any additional requirements for hiring seasonal workers.