How to fill out the I-9 form for employment in West Virginia?

1. Gather the necessary documents: To complete the I-9 Form, you will need at least one valid document from List A or one document from each of List B and List C. List A documents prove both identity and employment authorization, while List B and C documents only prove identity. List A documents include a U.S. passport, a Permanent Resident Card (Form I-551), and an Employment Authorization Document (Form I-766). List B documents include a driver’s license or state ID card, and List C documents include a Social Security card or birth certificate.

2. Provide employer information: At the top of the form, fill in the name and address of the company for which you are working.

3. Complete Section 1: In Section 1, fill in your full name, date of birth, Social Security Number, address and telephone number. The last box in this section requires you to attest that all of the information you provided is true and correct to the best of your knowledge.

4. Show your documents: On the second page of the I-9 form, you will need to present your original documents to your employer or their representative. Check the appropriate boxes on the form to indicate which documents you are providing. If you are providing more than one document from lists B or C, check off “combination” on the form. Your employer must inspect each document before it can be accepted for I-9 compliance.

5. Sign and date: After you have shown your documents, sign your name in the signature box and enter the date you signed the form on Line 8a. Your employer must also sign this form to verify that they have inspected your documentation. On Line 8b, they must enter the date that they completed their verification process as well as their title.

Where can I get an I-9 form in West Virginia for employment purposes?

The I-9 form can be found on the U.S. Citizenship and Immigration Services website at https://www.uscis.gov/i-9. You can also contact your local West Virginia Department of Labor office for a copy of the form.

What documents are acceptable for I-9 verification in West Virginia?

Acceptable documents for I-9 verification in West Virginia include:

1. U.S. Passport or U.S. Passport Card
2. Permanent Resident Card or Alien Registration Receipt Card (Form I-551)
3. Foreign passport with a temporary I-551 stamp or temporary I-551 printed notation on a machine-readable immigrant visa
4. Employment Authorization Document that contains a photograph (Form I-766)
5. Driver’s license or state issued ID card issued by a state which verifies immigration status and has photograph
6. U.S. Social Security card (cards that are not embossed are not acceptable)
7. Certification of Birth Abroad issued by the U.S. Department of State (Form FS-545 or Form DS-1350)
8. Report of Birth Abroad of a Citizen of the United States of America (Form FS-240)
9. Original or certified copy of a birth certificate issued by a state, county, municipal authority or outlying possession of the United States bearing an official seal
10. Native American Tribal document
11. Unexpired foreign passport with a valid visa and I-94 endorsement
12. Unexpired Employment Authorization Document (I-766)
13. Unexpired foreign passport with a valid visa endorsed with an I-551 stamp
14. Unexpired foreign passport accompanied by Form I-94 or Form I-94A with a stamp that indicates an unexpired employment authorization
15. Identification card issued by federal, state, or local government agencies, provided it contains a photograph or information such as name, date of birth, gender, height, eye color, and address
16. Driver’s license issued by a Canadian government authority

Is there a deadline for completing the I-9 form in West Virginia when starting a new job?

Yes, the deadline for completing the I-9 Form in West Virginia when starting a new job is within three (3) days of the employee’s start date.

How often do I need to update the I-9 form for employment in West Virginia?

The I-9 form for employment in West Virginia must be updated every three years, or whenever an employee’s work authorization expires.

Are there local variations in I-9 document requirements in West Virginia?

Yes, local variations in I-9 document requirements can exist in West Virginia. The West Virginia State Tax Department requires employers to present either a Social Security Number or a West Virginia Driver’s License/Identification Card as an acceptable document for completing the I-9 form. Additionally, employers may have their own policies and procedures related to I-9 document requirements.

Can I complete the I-9 form online in West Virginia for remote work?

No, the I-9 form must be completed in person. Employers in West Virginia are required to have all new employees complete an I-9 form in person and present documents that prove their identity and authorization to work in the US. Remote workers must make arrangements to complete the I-9 form at a suitable location in West Virginia.

What is the penalty for not completing the I-9 form in West Virginia?

The penalty for not completing an I-9 form in West Virginia is determined by the U.S. Department of Justice and can be up to $1,100 per employee for a first offense.

Is E-Verify mandatory for employers in West Virginia during the I-9 process?

No, E-Verify is not mandatory for employers in West Virginia during the I-9 process.

How to correct errors on the I-9 form in West Virginia after submission?

In West Virginia, the I-9 form must be corrected and re-submitted if errors are found. The employee and employer must complete Section 3 of the I-9 form and send it to the employer’s designated address. The employer must then review and approve the form with the corrected information, sign, and date it. Both the employee and employer must retain a copy of the corrected form for their records.

Are there I-9 workshops or training programs available in West Virginia?

Yes, the West Virginia State Auditor’s Office provides I-9 workshops and training programs to help employers understand their rights and responsibilities under the Immigration Reform and Control Act of 1986. The workshops are offered at various locations throughout the state and cover topics such as how to complete the I-9 form, anti-discrimination practices, and employer responsibilities.

Can I use a foreign passport for I-9 verification in West Virginia?

Yes, you may use a foreign passport for I-9 verification in West Virginia. When verifying an employee’s identity and employment eligibility, you must accept any documents issued by the U.S. government, such as a foreign passport. You may also need to provide other documentation to confirm the employee’s identity and work authorization status.

How does the I-9 process work for temporary employees in West Virginia?

The I-9 process for temporary employees in West Virginia follows the same steps as it does for any other employee. The employer must ensure that the employee completes Section 1 of the Form I-9, which certifies their identity and employment eligibility, no later than the first day of employment. The employer must also examine acceptable documents to verify the employee’s identity and employment authorization, and complete Section 2 of the Form I-9 no later than the third business day after the employee begins work for pay. Acceptable documents include a driver’s license or state ID card, a U.S. passport or passport card, a Social Security card, or other documents listed on the I-9 form. The employer must retain a copy of the completed Form I-9 for three years after the date of hire or one year after the date of termination, whichever is later.

Is there a helpline for I-9-related questions in West Virginia?

Yes, the West Virginia Department of Labor provides a toll-free helpline for I-9-related questions. The number is 1-866-966-9105.

What to do if my work authorization expires in West Virginia and affects the I-9 form?

If your work authorization has expired in West Virginia and affects the I-9 form, you should contact your employer to request a new I-9 form when you have a new valid work authorization. You should also provide proof of your new work authorization with the updated I-9 form. Your employer will then be able to update their records and ensure that your work authorization is up-to-date.

Are there I-9 compliance audits for businesses in West Virginia?

Yes, businesses in West Virginia are subject to I-9 compliance audits by the U.S. Department of Homeland Security’s U.S. Immigration and Customs Enforcement (ICE). Businesses may be subject to an audit at any time, and they must provide documents to demonstrate that they have completed the required I-9 forms for their employees.

How does the I-9 process work for remote employees in West Virginia?

The I-9 process for remote employees in West Virginia is the same as any other employee. The employer must complete the I-9 Form and the employee must provide acceptable documents proving identity and authorization to work in the United States. Employers must ensure that the documents provided appear genuine and relate to the employee. The employer should complete Section 1 with the employee’s basic information and then provide the employee with Section 2 to complete and return along with the necessary documentation. The employer must then review the documents, verify the employee’s identity, record all of the information in Section 2, make sure all of the information is correct, sign and date the form, and keep copies of both sections of the form in a secure location.

Can I refuse to fill out the I-9 form in West Virginia for religious reasons?

No, you cannot refuse to fill out the I-9 form in West Virginia for religious reasons. According to US Citizenship and Immigration Services, employers must verify the identity and employment authorization of all employees hired after November 6, 1986, and the I-9 form is required for this purpose. Completion of the form is mandatory, regardless of an individual’s religious beliefs.

What is the role of the HR department in the I-9 process in West Virginia?

The HR department in West Virginia has the responsibility of ensuring that the I-9 process is followed correctly. This includes verifying the identity and employment authorization of new employees, as well as maintaining I-9 records and conducting internal audits to ensure compliance with federal regulations. The HR department will also need to provide training for managers and other staff members on the proper completion of I-9 forms.

How does the I-9 process work for seasonal workers in West Virginia?

The I-9 process for seasonal workers in West Virginia is the same as for any other type of worker. All employers are required to complete an I-9 form for every employee they hire. This includes seasonal workers. The employee must present acceptable documents to prove their identity and authorization to work in the U.S. The employer must review the documents and fill out Section 2 of the form with the information provided. The employer must then retain the completed form for their records and make it available for inspection by the Department of Homeland Security (DHS) or other government agencies. The employer is also required to keep this form for at least three years after the date of hire or one year after the date of termination, whichever is later.