How to fill out the I-9 form for employment in Utah?

To complete the I-9 form for employment in Utah, you will need to provide the following information:

1. First and last name

2. Address

3. Date of birth

4. Social Security Number

5. Alien Registration Number (if applicable)

6. Employment authorization document (e.g., driver’s license, state ID card, etc.)

7. Employee’s signature and date of signature

8. Employer’s signature and date of signature

Once the form is completed, it should be submitted to the employer for further processing.

Where can I get an I-9 form in Utah for employment purposes?

The I-9 form can be found on the United States Citizenship and Immigration Services (USCIS) website. You can also get a copy from the Utah Department of Workforce Services.

What documents are acceptable for I-9 verification in Utah?

Acceptable documents for I-9 verification in Utah include a U.S. passport or passport card; a Permanent Resident Card or Alien Registration Receipt Card (Form I-551); an unexpired foreign passport with a temporary I-551 stamp; an unexpired Employment Authorization Document (EAD); or an unexpired foreign driver’s license with photo. Other acceptable documents include a U.S. driver’s license, state-issued ID card, Social Security card, original or certified copy of a birth certificate issued by a state, county, municipal authority or outlying possession of the United States, or an approved unexpired employment authorization document issued by the Department of Homeland Security.

Is there a deadline for completing the I-9 form in Utah when starting a new job?

Yes, employers must complete the I-9 form within three days of an employee’s start date. The employee must provide the required documents needed to complete the form by the end date as well.

How often do I need to update the I-9 form for employment in Utah?

The I-9 form must be updated at least every three years for employees in Utah. Employers must reverify an employee’s identity and work authorization documents either when their original work authorization expires, or within three years after the date of the employee’s hire—whichever is earlier.

Are there local variations in I-9 document requirements in Utah?

Yes, there are local variations in I-9 document requirements in Utah. Employers in Utah must follow federal law as well as state and local rules. For example, Utah employers must have all I-9 documentation reviewed within three days of hire and must also complete and retain I-9 forms for all employees who are not U.S. citizens or permanent residents. Additionally, employers must follow E-Verify requirements for verifying the identity and employment eligibility of new hires.

Can I complete the I-9 form online in Utah for remote work?

No, the I-9 form must be completed in person using either paper or electronic form. The employee and employer must both be physically present when verifying the identity and work authorization of the employee. This cannot be done remotely.

What is the penalty for not completing the I-9 form in Utah?

In Utah, employers must complete the I-9 form for all new employees. Failure to do so may result in civil penalties of up to $110 for the first form not filed and up to $1100 for each subsequent form not filed. The employer may also be subject to criminal penalties of up to 6 months in prison and/or a fine of up to $3000.

Is E-Verify mandatory for employers in Utah during the I-9 process?

No, E-Verify is not mandatory for employers in Utah during the I-9 process. However, certain types of employers in Utah must participate in the E-Verify program. These include employers with 15 or more employees, state and local government agencies, and any employer who contracts with the federal government or is subject to a federal audit.

How to correct errors on the I-9 form in Utah after submission?

If an employer discovers errors on an I-9 form after the form has been submitted, they should contact their local Utah Department of Workforce Services office to request an I-9 correction. The employer will need to provide documentation to prove the correction is necessary. The Department of Workforce Services will review the information and then approve or deny the correction request. If approved, the employer can then make the corrections and resubmit the I-9 form.

Are there I-9 workshops or training programs available in Utah?

Yes, there are several I-9 training programs and workshops available in Utah. Organizations such as the Society for Human Resource Management (SHRM) and Utah State University provide I-9 trainings and workshops for employers and individuals in the state. Additionally, many private companies offer I-9 trainings and workshops that can be customized for any organization’s specific needs.

Can I use a foreign passport for I-9 verification in Utah?

Yes, you can use a foreign passport for I-9 verification in Utah. In order to do so, you must present both the foreign passport and a valid I-94 document. The I-94 document is an Arrival/Departure Record that provides evidence of the individual’s most recent admission into the United States. The I-94 document must be unexpired and valid for employment purposes.

How does the I-9 process work for temporary employees in Utah?

1. The employer must first complete a Form I-9 for each employee. The employee must complete Sections 1 and 2 of the form, which include providing certain personal information and documentation to verify their identity and employment eligibility.

2. The employer must then review the documentation provided by the employee to verify their identity and employment eligibility. Acceptable documents include a U.S. passport, driver’s license, state issued ID card, or Social Security card.

3. The employer must also retain the Form I-9 for at least 3 years after the hire date, or 1 year after termination, whichever is later.

4. The employer must also keep documents that provide proof of identity and employment eligibility on file.

5. Finally, the employer must inform the employee of their rights and responsibilities under the Form I-9 process, including any penalties for misuse or falsification of documents.

Is there a helpline for I-9-related questions in Utah?

Yes, the U.S. Citizenship and Immigration Services (USCIS) offers a National Customer Service Center (NCSC) that can answer I-9-related questions in Utah. The NCSC is available by phone at 1-800-375-5283 or by email at [email protected].

What to do if my work authorization expires in Utah and affects the I-9 form?

If your work authorization expires in Utah and affects the I-9 form, you will need to obtain an updated work authorization card or document in order to continue working. Your employer should be able to provide you with information about how to do this. You may also need to submit a new I-9 form with your updated work authorization.

Are there I-9 compliance audits for businesses in Utah?

Yes, there are I-9 compliance audits for businesses in Utah. All employers in the United States are subject to I-9 compliance audits and employers in Utah are no exception. The U.S. Department of Homeland Security’s U.S. Citizenship and Immigration Services (USCIS) may conduct audits to ensure that employers in Utah maintain proper documentation of employee eligibility and that they are complying with federal immigration laws.

How does the I-9 process work for remote employees in Utah?

The I-9 process for remote employees in Utah is the same as it is for all other U.S. employees. The employer must obtain a completed I-9 form from the employee within 3 business days of their start date. The employer must verify the employee’s identity and employment eligibility by examining a document or combination of documents from the List of Acceptable Documents. For remote employees, the employer may choose to scan the employee’s documents and electronically upload them to an online I-9 system, such as E-Verify. Alternatively, the employer and employee can conduct an in-person I-9 inspection with the employer’s Human Resources Department or with a third-party designated agent. After all required documents have been verified, the employer must store the completed I-9 form for at least 3 years, or for 1 year after the employee’s termination date, whichever is later.

Can I refuse to fill out the I-9 form in Utah for religious reasons?

No, you cannot refuse to fill out the I-9 form in Utah due to religious reasons. All employers must complete the I-9 form for all new hires, and refusing to do so is a violation of federal law.

What is the role of the HR department in the I-9 process in Utah?

The HR department in Utah plays an important role in the I-9 process. HR is responsible for ensuring that employers properly complete the I-9 form when an employee starts work. Additionally, HR must ensure that employers maintain accurate records and retain I-9 forms for each employee for the required period of time. Finally, HR must also ensure that employers comply with applicable laws and regulations, including the requirement to reverify certain documents when they expire.

How does the I-9 process work for seasonal workers in Utah?

The I-9 process for seasonal workers in Utah is the same as for any other employees in the United States. All employers must verify their employees’ identity and employment eligibility by completing Form I-9. Employees must present documentation proving their identity and employment eligibility, such as a driver’s license, Social Security card, or passport. The employer must examine the documents and enter the information on the I-9 form. The employer must retain the I-9 for all current and former employees for at least three years after hire, or one year after termination, whichever is later. Employers who fail to comply with I-9 requirements may be subject to civil and/or criminal penalties.