How to fill out the I-9 form for employment in North Dakota?

1. Locate the I-9 form. The most up-to-date version of the I-9 form can be found on the US Citizenship and Immigration Services website.

2. Enter your personal information. On the first page, you’ll need to provide your full name, address, and social security number.

3. Enter your employers’s information. On the second page, enter the employer’s name, address, and phone number.

4. Provide your identity and immigration status documentation. On page three, you’ll need to provide documents that prove your identity and immigration status. Acceptable documents include a driver’s license, Social Security card, U.S. passport, or Permanent Resident Card (Form I-551).

5. Fill out the attestation. On page four, you’ll need to attest that you are authorized to work in the United States and are truthful about your information.

6. Sign and date the I-9 form. Make sure to sign and date the form on page five in order to complete it legally.

Where can I get an I-9 form in North Dakota for employment purposes?

The I-9 form, Employment Eligibility Verification, is available for download and printing on the U.S. Citizenship and Immigration Services (USCIS) website at www.uscis.gov/i-9. Employers must also keep this form on file for their employees.

What documents are acceptable for I-9 verification in North Dakota?

Acceptable documents for I-9 verification in North Dakota include:

• A United States passport or passport card
• Permanent Resident Card or Alien Registration Receipt Card (Form I-551)
• An unexpired foreign passport with a Form I-94 or Form I-94A bearing the same name as the passport and containing an endorsement of the alien’s nonimmigrant status, if that status has not yet expired and the proposed employment is not in conflict with any restrictions or conditions identified on the form
• An unexpired Employment Authorization Card (Form I-766)
• An unexpired foreign passport with a Temporary Resident Card Form I-797
• An unexpired employment authorization document issued by the Department of Homeland Security (other than those listed above)
• An unexpired U.S. driver’s license or state-issued identification card with a photograph
• An ID Card for Use of Resident Citizen in the United States (Form I-179)
• An original or certified copy of a birth certificate issued by a state, county, municipal authority, or outlying possession of the United States bearing an official seal
• U.S. Social Security Account Number card or an original or certified copy of an unexpired U.S. military card or draft record

Is there a deadline for completing the I-9 form in North Dakota when starting a new job?

Yes. All new employees must complete the I-9 form within three business days of their start date.

How often do I need to update the I-9 form for employment in North Dakota?

The I-9 form must be updated every three years for continued employment in North Dakota. However, employers should also update the form whenever there is a change in the employee’s eligibility status, such as the expiration of a work permit or the expiry of a visa.

Are there local variations in I-9 document requirements in North Dakota?

Yes, there are local variations in I-9 document requirements in North Dakota. For example, the North Dakota Department of Labor and Human Rights requires employers to use a specific list of acceptable documents to verify the identity and employment eligibility of newly hired employees. This list may include a driver’s license, social security card, passport, or birth certificate. Additionally, employers are required to retain copies of these documents for a minimum of three years, regardless of the employee’s continued employment.

Can I complete the I-9 form online in North Dakota for remote work?

No, you cannot complete an I-9 form online in North Dakota for remote work. All I-9 forms must be completed in person with the employer and employee present.

What is the penalty for not completing the I-9 form in North Dakota?

The penalty for not completing the I-9 form in North Dakota depends on the circumstances. Employers who willfully fail to properly complete and retain Form I-9 for each employee hired after November 6, 1986, may be subject to civil or criminal penalties. Additionally, employers who discriminate against a worker based on citizenship or immigration status may be subject to civil penalties.

Is E-Verify mandatory for employers in North Dakota during the I-9 process?

No, E-Verify is not mandatory for employers in North Dakota during the I-9 process. However, employers may choose to use E-Verify to confirm the identity and employment eligibility of newly hired employees.

How to correct errors on the I-9 form in North Dakota after submission?

Unfortunately, it is not possible to correct errors on an I-9 form after submission. If you discover mistakes or omissions after submission, you must complete a new I-9 form and submit it to the appropriate agency for processing. The original submission can be kept in the employee’s record in case it is needed for future reference.

Are there I-9 workshops or training programs available in North Dakota?

Yes, the North Dakota Small Business Development Center (SBDC) offers I-9 training and workshops. They are held in various cities throughout the state and can be found on their website. The SBDC also offers other workshops and trainings related to employment law.

Can I use a foreign passport for I-9 verification in North Dakota?

Yes, you can use a foreign passport for I-9 verification in North Dakota, as long as it is accompanied by an appropriate supporting document such as an Employment Authorization Document, Permanent Resident Card, or passport from your country of citizenship.

How does the I-9 process work for temporary employees in North Dakota?

The I-9 process for temporary employees in North Dakota is the same as any other state. The employer must have all new employees complete the I-9 form to verify they are authorized to work in the United States. The employer must review the employee’s original documents proving their identity and authorization to work. The employer should make sure the documents are unexpired and have been issued by the appropriate government agency. After the documents are reviewed, the employer should complete Section 2 of the I-9 form and retain it in their files. The employee should keep a copy of their I-9 form for their records.

Is there a helpline for I-9-related questions in North Dakota?

Yes, there is a helpline for I-9-related questions in North Dakota. You can get assistance from the North Dakota Department of Labor and Human Rights at 1-800-366-6888, Monday through Friday from 8:00 a.m. to 5:00 p.m. Central Time.

What to do if my work authorization expires in North Dakota and affects the I-9 form?

If your work authorization expires in North Dakota, you must update your I-9 form with a new form of acceptable identification and work authorization documents. You should contact your employer to find out what documents you need to provide to update your I-9. Depending on the type of work authorization you have, you may need to get a new I-9 form with updated documents or complete the I-9 Form Section 3 with new documentation. If you do not provide the necessary documentation, your employer may be subject to fines and other penalties.

Are there I-9 compliance audits for businesses in North Dakota?

Yes, I-9 compliance audits can be conducted for businesses in North Dakota. The U.S. Department of Homeland Security’s Immigration and Customs Enforcement (ICE) has the authority to perform audits to ensure employers are compliant with federal employment and immigration laws.

How does the I-9 process work for remote employees in North Dakota?

The I-9 process for remote employees in North Dakota is the same as for any other state in the U.S. Employers must ensure that the form is completed, signed, and properly maintained for all new hires, regardless of where they are located. This includes remote employees in North Dakota.

Employers must have the new hire complete Section 1 of the I-9 form when they start work and provide the required documents to prove their identity and eligibility to work in the United States. The employer must examine the employee’s documents to verify their identity and employment eligibility within three business days of their start date.

The employer must then complete Section 2 of the I-9 form within three business days of receiving the employee’s documents. This section must be completed by either the employer or an authorized representative, such as a notary public or an attorney, depending on the circumstances. The employer should make sure to keep a copy of the completed I-9 form and all supporting documents in their employee records.

Finally, employers must update and/or reverify certain sections of the I-9 if a remote employee in North Dakota changes their name or legal status at any point during their employment. Employers should consult with a lawyer or other legal representative if they have any questions or doubts about this process.

Can I refuse to fill out the I-9 form in North Dakota for religious reasons?

No, you cannot refuse to fill out an I-9 form for religious reasons in North Dakota. The I-9 form is required by the federal government for all employers to verify the identity and employment authorization of all individuals they hire, and is not subject to religious exemptions.

What is the role of the HR department in the I-9 process in North Dakota?

The HR department in North Dakota plays an important role in the I-9 process by ensuring that Forms I-9 are completed for all employees, verifying the identity and employment authorization of each employee, keeping copies of all Forms I-9 on file, and working with the Department of Homeland Security (DHS) to follow up on any discrepancies found during the I-9 process. In addition, HR is responsible for keeping up to date with changes in applicable I-9 laws and regulations.

How does the I-9 process work for seasonal workers in North Dakota?

Employers must complete an I-9 form for all new employees, including seasonal workers in North Dakota. Special documentation may be required for seasonal workers.

The employer must provide the employee with Form I-9 and allow the employee to fill out Section 1, which requires the employee to provide identifying information such as name, address, and date of birth. The employee will also need to provide documentation to prove their identity and eligibility to work in the United States, such as a driver’s license and Social Security card.

The employer must then review the documentation provided to verify that it is valid and make sure that it matches what the employee has provided on the I-9 form. Once this is done, the employer should sign and date Section 2 of the form and keep it on file for at least three years after the employee’s last day of employment.