I-9 Form and Employment Authorization in Montana

How to fill out the I-9 form for employment in Montana?

To fill out the I-9 form for employment in Montana, you will need to provide your full name, address, date of birth, Social Security Number, and a valid form of identification. If you are not a U.S. citizen, you must also provide proof of your authorization to work in the United States. You will need to fill out Section 1 of the form and then have your employer complete Section 2.

Employers are required to verify your identity and eligibility for work by examining certain documents such as a U.S. Passport, Permanent Resident Card (Form I-551), or Employment Authorization Document (Form I-766). You must present original documents and your employer must make copies to keep on file.

The I-9 form must also be signed and dated by both you and your employer. The employer must also input the date they verified your identity and eligibility for work in Section 2.

Once completed, both you and your employer should keep a copy of the I-9 form for your records.

Where can I get an I-9 form in Montana for employment purposes?

The I-9 form can be obtained from the U.S. Citizenship and Immigration Services website, which can be found here: https://www.uscis.gov/i-9. This form must be filled out by employers and employees in order to verify employment eligibility in the United States.

What documents are acceptable for I-9 verification in Montana?

Acceptable documents for I-9 verification in Montana include:

1. U.S. Passport or Passport Card
2. Permanent Resident Card or Alien Registration Receipt Card (Form I-551)
3. Foreign passport with a temporary I-551 stamp or temporary I-551 printed notation on a machine-readable immigrant visa
4. Employment Authorization Document (Form I-766)
5. Driver’s license or state-issued ID card with photo
6. Social Security Card
7. Native American tribal document
8. U.S. birth certificate
9. Certification of Birth Abroad issued by the Department of State (Form FS-545 or Form DS-1350)
10. Certificate of U.S. Citizenship (Form N-560 or N-561)
11. Certificate of Naturalization (Form N-550 or N-570)

Is there a deadline for completing the I-9 form in Montana when starting a new job?

Yes, there is a deadline for completing the I-9 form in Montana when starting a new job. The U.S. Department of Homeland Security requires employers to complete Form I-9 for all new employees within three business days of their start date.

How often do I need to update the I-9 form for employment in Montana?

In Montana, employers must update the I-9 form for each employee once every three years.

Are there local variations in I-9 document requirements in Montana?

Yes, there are local variations in I-9 document requirements in Montana. The Montana Department of Labor and Industry has specific regulations regarding the types of documents acceptable for verification of identity and work authorization. These include Social Security cards, driver’s licenses, passports, visas, permanent resident cards (green cards), and other forms of identification. Employers should consult with their local Department of Labor and Industry office to familiarize themselves with these specific requirements.

Can I complete the I-9 form online in Montana for remote work?

No, the I-9 form must be completed in-person in order to verify the identity of the employee. Remote workers can have their documents verified via video conferencing or other web-based applications, but the I-9 form must still be completed in-person.

What is the penalty for not completing the I-9 form in Montana?

The penalty for not completing the I-9 form in Montana is a civil penalty of up to $110 for each employee or contractor who is not provided with the form.

Is E-Verify mandatory for employers in Montana during the I-9 process?

No, E-Verify is not mandatory for employers in Montana during the I-9 process.

How to correct errors on the I-9 form in Montana after submission?

Once an I-9 form is submitted, it cannot be changed. If an error on the I-9 form was made after the form was submitted, then the employer must submit a new I-9 form with the correct information. The employer should also notify the Montana Department of Labor & Industry of the change. The employer should keep both the original I-9 and corrected I-9 for their records.

Are there I-9 workshops or training programs available in Montana?

Yes, there are I-9 workshops and training programs available in Montana. Many educational institutions and employers in the state offer I-9 training, either in-person or online. Additionally, the U.S. Department of Justice (DOJ) provides free I-9 webinars for employers throughout the year.

Can I use a foreign passport for I-9 verification in Montana?

Yes, you can use a foreign passport to complete the I-9 verification in Montana. The employer must accept the document provided and the employee must provide a valid government-issued passport from their country of origin, a U.S. Permanent Resident Card, or an Employment Authorization Document (EAD) in order to complete the I-9 verification process.

How does the I-9 process work for temporary employees in Montana?

The I-9 process for temporary employees in Montana requires the employer to complete Form I-9, Employment Eligibility Verification, for each employee within three business days of the employee’s hire date. The employer must ensure that the employee completes and signs Section 1 and the employer completes and signs Section 2. The employer must also physically examine original documents presented by the employee for Form I-9 purposes, such as a driver’s license, passport, or Social Security card. After review, the employer must retain the documents within their personnel records. The employer must also record the document information and expiration dates on Form I-9. Finally, the employer must retain a copy of the completed Form I-9 for at least three years after the date of hire or one year after employment ends, whichever is later.

Is there a helpline for I-9-related questions in Montana?

Yes, there is a helpline for I-9-related questions in Montana. The helpline number is (406) 444-9229.

What to do if my work authorization expires in Montana and affects the I-9 form?

If your work authorization expires in Montana and affects the I-9 form, you need to contact the U.S. Citizenship and Immigration Services (USCIS) as soon as possible to discuss your options. Depending on the type of work authorization you have, you may be eligible for an extension or renewal. You should also speak with your employer and have them update the I-9 form with the new expiration date.

Are there I-9 compliance audits for businesses in Montana?

Yes, I-9 compliance audits are conducted for businesses in Montana. The U.S. Immigration and Customs Enforcement (ICE) has the authority to conduct I-9 audits on businesses in Montana to ensure that they are in compliance with federal immigration laws.

How does the I-9 process work for remote employees in Montana?

The I-9 process for remote employees in Montana is the same as for any other employee in the US. The employer must request that the employee present acceptable documents to prove their identity and authorization to work in the US. The employer must then complete a Form I-9, Employment Eligibility Verification, and review the documentation provided by the employee. Once completed, the employer must retain the form and any supporting documents for three years or for one year after the date of termination, whichever is later. If an employee is hired remotely, the employer may complete Section 2 of the I-9 over video conference, taking a photograph of the documents presented by the employee. In this case, the employer must also maintain a clear record of the video conference.

Can I refuse to fill out the I-9 form in Montana for religious reasons?

No, you cannot refuse to fill out the I-9 form in Montana for religious reasons. The I-9 form is required for all employees, regardless of religious beliefs, so employers can verify identity and eligibility to work in the United States. As such, refusing to fill out the form because of religious beliefs would be considered a violation of the law.

What is the role of the HR department in the I-9 process in Montana?

The role of the HR department in the I-9 process in Montana is to ensure that all newly hired employees are completing the I-9 form correctly and that all necessary documents (such as proof of identity and work authorization) are presented for verification. The HR department must also make sure that all I-9 forms are stored securely, and that they are available for review upon request by the US Citizenship and Immigration Services (USCIS) or other applicable government agencies.

How does the I-9 process work for seasonal workers in Montana?

The I-9 process for seasonal workers in Montana is the same as for any other worker in the United States. All employers must use Form I-9 to verify the identity and employment authorization of any employee hired in the U.S., regardless of their residency status.

The employer must review the employee’s identity and employment authorization documents and confirm that they are valid. The employer must also complete the Form I-9 within three business days of when the employee starts work, or the date the employee is offered the job, whichever comes first. The employee must present original documents that are listed on the form, such as a driver’s license and Social Security card, to their employer for inspection. The employer must make sure that all required information is completed accurately, that all documents are valid, and that they match up with the individual’s identity. Once all of the above steps are complete, the employer should keep a copy of the I-9 form in their records for at least 3 years from the date of hire or 1 year after the employee’s termination, whichever is later.